Planning

PLAN, ENGAGE, AND ALIGN

How do we reframe what it takes to get students to grade level and align our new way of thinking with existing work?

WHY

  • Accelerated learning will change the way in which teaching is done, and changes cannot be successful if the full team is not committed to leaving behind business as usual. Accelerating learning is not just a fad or program, and it is also more than “common sense teaching” or “good first instruction.” It is intentionally thinking beyond just “remediating” and, as such, requires understanding and buy-in across the organization.
  • According to the Brookings Institute, when the components of a system are misaligned, changes in one component (e.g., curriculum reform) may yield few improvements in student learning if the other parts of the system (such as assessment and pedagogy) are not similarly adjusted.
Cartoon-like picture of Plan Heading
Call out graph for key takeways

KEY TAKEAWAYS

  • Alignment requires deep commitment. If you think of learning acceleration as just a “program” for some kids during a moment in time, then the results of these efforts will also only be temporary—and will fail to create the impact and equity opportunities that learning acceleration can offer.
  • Ensuring team buy-in is critical when shifting to something new. Staff, who will co-create and execute programs, need to be on-board for your learning acceleration efforts to flourish.
  • Buy-in needs urgency and emotion. Remember that fears and emotions may run high when any change is on the horizon. When bringing your team along to a new concept, you must not only make an argument with data but also address any emotional barriers.
Graph explaining possible roadmap for equitable School Systems
Roadmap to Equitable School Systems by the Pennsylvania Department of Education

CURATED TIPS

When creating change in school systems, the analogy of the rider and the elephant is a helpful one. When we want to lead change, we must appeal to both the rational side (or “rider”) and the emotional side (or “elephant”). The rational side requires an understanding of where we are going and how to get there, but we cannot bring someone on this journey of change without also motivating them emotionally. No matter how skilled the rider, the elephant and rider will not move forward if the elephant has decided to dig in its heels. Change will not happen if you only lay out a great plan but fail to acknowledge and address emotional responses to it. Episode 7 of CCEE’s Leading Forward Podcast visits this topic. 


Change is hard, so here are some ways to ensure success as your team embraces a new way to support students: 


“Direct the Rider” (Set the Direction): Include your team from the very beginning, when envisioning the end result and setting goals. This work plan  will walk you through the following steps, briefly summarized below, for you and your team to work through together.

    • Get clear on what accelerating learning is and isn’t. As a team, review the Core Beliefs overview and TNTP’s report “The Opportunity Myth.” 
    • Identify your ideal future state (North Star). The work plan contains an exercise you and your team can use to brainstorm, identify, and synthesize a succinct statement about your desired future state that frames it as a SMART goal (specific, measurable, attainable, realistic, time-bound). Whether you take language and the infographic from this playbook or create your own, make sure you can clearly and succinctly articulate what you want to see for your students, what your philosophy is, and how it will improve outcomes. And say it often. 
    • Unpack your assumptions about the future state. As a group, work together to describe the environment, in every sense, that is required for the successful creation of the future state. For each of the supporting conditions and structures in this playbook, list the assumptions about what must be true in order to reach your desired state.
    • Define your current state. Describe the current state of each of your listed assumptions. To the extent possible, rely on data and observable measures. Audit your existing intervention programs. Look through your MTSS framework, pull a list of all remediation and intervention programs, and look at intervention trainings for staff. Where are you filling gaps and where are you building bridges? Is your system adequately designed to eliminate the need for remediation by giving students access to grade-level content? 
    • Map the future state. Check for alignment and dissonance. Where do your ideal future state and your current state align and where are they out of sync? Make sure to check existing intervention programs, policies, handbooks, your communication with families, policies, programs, curriculum, and training. For each of the enabling conditions and support structures, compare the current state to the future state. Together, make a list of where you see alignment (and celebrate it with your team) and where you see dissonance. Where there is dissonance, identify which areas need the most work to reach the desired outcome and which are the most important.
    • Identify needed resources. As a group, brainstorm what your functional, human, and organizational needs are to reach the desired state. Take into account how you will structure the school day and instructional time , how you will use and leverage community-based organizations, how families can contribute to learning acceleration, and how you will engage in continuous improvement. In terms of financial resources, FutureEd offers a whole playbook with tips on how to use relief funds

“Find the Motivation” (Unpack Emotions and Create Motivation): This is an ongoing part of the change management process; make space for and acknowledge emotions at every stage.

  • Address all your team’s emotional shifts at different stages of change. Change is something that happens to people, even if they don’t agree with it. Transition, on the other hand, is internal: it’s what happens in people’s minds as they go through change. Change can happen very quickly, while transition usually occurs more slowly. This resource on Bridges’ transition model can help you identify what emotions usually surface during different parts of the transition process and plan how to address them in effective and thoughtful ways.
  • Engage in continuous dialogue. Keep the communication flowing at every stage.
  • Build motivation by discussing questions like these with your team:
    • What is at stake if we don’t do this work? 
    • What will have the biggest impact on achieving your collective vision? 
    • What could an ideal future look like if this is successful?
    • How can you celebrate small victories along the way?

VIDEO RESOURCE

“Developing and Implementing a Learning Acceleration Plan”, a 20-minute video developed by the CCEE and TNTP. 

Design and Share the Process

  • Make it as simple as it can be. Share clear and easy-to-follow steps to make it manageable.
  • Make it core. Resist the urge to make learning acceleration an add-on. Accelerating learning is the philosophy of how we view teaching and learning. Instead of finding a spot to plug in tutoring or blended learning, take a moment to embrace the philosophy of no longer “re-teaching for mastery” for students who have gaps. Instead, lean on the belief that, given the right support, students will access grade-level content and that this is the way to break the cycle of perpetual remediation. 
  • Leverage your federal and state funding. FutureEd offers a whole playbook with tips on how to use relief funds
  • Align your existing work to the philosophy of accelerating learning. Check your LCAP, tech plan and MTSS vision and make sure you update your LCAP, policies, and MTSS language over the next year to match.
  • Communicate succinctly. Share these priorities with your larger community (staff, families, partners, etc) the ways in which your team will strive to meet them. Here is sample communication you can use.
  • Commit to continuous improvement. Signal to folks early that this will be an interactive process that will be linked to real-time data from progress with kids. See more on this topic in the Refine and Support section

ADDITIONAL RESOURCES

The Playbook for Accelerating Learning
The Playbook for Accelerating Learning was developed by the California Collaborative for
Educational Excellence for California LEAs in collaboration with technical assistance partners.